Document Capture Software; free for Xero users
Hubdoc is a document capture software which takes the data from your bills, receipts and invoices and automatically sends both the data and the images to your accounting software.
The paperless possibilities
Gone are the days of having to hoard your receipts, invoices and bills. Hubdoc will pull them through and store them so if you ever have an audit or need to find a document you can easily search for your paperwork. It organises your paperwork into files automatically, and the files and folders are customisable. Not only that, but your bookkeeper, accountant and other staff (to whom you’ve given permission) can also access the data.
Electronic paperwork in two places
Not only is your electronic paperwork stored in the cloud with Hubdoc, it is ultimately also stored in your accounts packages (Xero/QuickBooks), so you have two locations in which your documentation is safe.
Delegated access
You may grant access to your Hubdoc to any user deemed necessary. This may help your purchasing team, giving them complete access to your supplier invoices without giving them access to your accounts.
Digitising your paperwork
Hubdoc can read and extract data from various file formats – DOC, PDF, GIF, JPG, PNG, HTML, TXT, HEIC and HEIF. These files/pictures can be uploaded using a browser, or emailed, or you can use the Hubdoc app on your mobile device.
Create rules
You can create rules within Hubdoc so that when it pulls through the information it’s placed in the correct place, with the correct categories and codes such as nominal (general) ledger and VAT codes. This reduces manual labour and therefore saves money.
Making reconciling easier
The imported data and documents can be easily reconciled with the corresponding bank feed transaction. Another time saving, efficient process!
Free for most Xero customers
Hubdoc is owned by Xero and FREE to Xero customers who are on Starter, Standard or Premium plans. This has naturally made it a very popular choice for Xero customers. However, it also links with QuickBooks.
Although not our personal favourite, we appreciate that it’s free to many of our customers and so we are more than happy to support our clients with it.
To find out more visit their website here and/or make an appointment with us below.