Quickbooks Online – A great tool for your books

 

 

QuickBooks has become a globally recognised name in accounting with them appearing on our TV’s and through radio ads to shout about their features. We are advocates of Quickbooks online as we have seen just how much our clients have benefitted from it. It has a range of features including some unique functions that some of its competitors lack. Quickbooks online won’t be suited to everyone but it certainly meets the needs of many.

Easy to store and track income and expenses on the cloud

The software has an app that allows you to take a photo of a receipt and then it cleverly extracts the data! This reduces the amount of data entry involved. You can easily see from the dashboard how much you have spent on expenses and what percentage you have spent on each category. i.e. 33% of monthly spending is on client meetings.

You can also see what invoices are overdue and which are soon to be due. You can click into a series of different tabs on the left-hand side that enable you to view sales so you can see where your income lies.

Connect to your bank and run reports

By connecting it to your bank the information in your accounts will be even more accurate than before. You can connect it to multiple bank accounts which saves you the work of having to login into your online bank accounts constantly.

You can then take that information plus other data that has been entered and create accurate reports to help you with cashflow forecasting, business projects and anything else you might need figures for.

 

 

Create invoices and estimates

You can create estimates which then can be converted into invoices at a later date. You can even print delivery notes. On your invoice one of the options you can choose is to allow them to pay with card. This allows quick and easy payments from your client. You can add a series of different services ahead of time so that you can easily add them to invoices i.e. call out fee at a rate of £60.

If you have invoiced the client previously then QBO stores this information and when you select the client next time it populates the address and email for you. You can also choose to send it to multiple email addresses.

You can also add attachments to the invoice.

Something to think about

You can do all the above and more anywhere in the world with an internet connection.

There’s a wide range of other features, this is a just a short introduction. From mileage tracking to their Smart Scan VAT checker they really have got their finger on the pulse with cloud accounting.

If you’d like to learn more about Quickbooks online and whether it could be right for your business, contact us for a free software consultation: 0161 850 3355, info@cosbookkeeping.co.uk

Useful Video Links to help you with Quickbooks Online

Banking – match your transactions
Using GoCardless with Quickbooks Online
How to match a supplier refund to a supplier credit
Quickbooks mobile overview
Tracking mileage in Quickbook Self Employed